COMPLAINTS
Bathampton Dental Practice Patient Complaints Procedure
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Our commitment to you
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We are committed to providing a high standard of care and service. If you are unhappy with any aspect of your experience, please let us know so we can put things right.
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We take all concerns and complaints seriously. We will:
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Listen and treat you with respect
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Handle your complaint fairly and confidentially
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Keep a record of the concern and use feedback to improve our service
Raising a concern or complaint will not affect your ongoing care or treatment.
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How to raise a concern or complaint
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You can share your concern or make a complaint in a way that suits you:
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Speak to us in person or call: 01225 485303
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Write to us at: 29 Holcombe Lane, Bathampton, Bath, Somerset, BA2 6UL
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Email: Bathampton.dental@nhs.net
The people responsible for managing complaints is the Practice Manager, Carl Fullaway or Julie Hankey.
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If your concern relates to the Practice Manager/Registered Manager, you can speak to any member of our team, who will ensure it is passed to the appropriate person. Alternative arrangements are in place to ensure your concern is handled fairly.
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If you prefer, you can ask someone to raise a complaint on your behalf, such as a family member or representative.
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What happens next?
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We will acknowledge your concern
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We aim to acknowledge your complaint as soon as possible, and not later than 3 working days after we receive it.
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At this stage, an offer to discuss your complaint will be provided. This is a chance for you to understand:
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How your complaint will be handled
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The investigation period
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When a response can be expected
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You may choose whether to have this discussion or decline it.
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Early Resolution
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Where possible, we aim to resolve your concern quickly.
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Investigation
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If your concern is more complex or cannot be resolved straight away, we will carry out a full investigation.
We will:
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Look into your concerns fairly and carefully
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Keep you updated on progress (usually every 10 days)
Our response
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After investigating your complaint, we will write to you to explain:
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What we have looked at
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What we found
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Any action we have taken or will take
We aim to respond as soon as possible, and not later than 6 months, unless we have agreed on a different timeframe with you. If there are any delays, we will let you know and explain why.
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Time limits for making a complaint
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It is usually helpful to raise your complaint:
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Within 12 months of the event, or
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Within 12 months of becoming aware of the issue
If you contact us after this time, we will still consider your complaint, but we may not be able to resolve it if it cannot be investigated fairly and effectively due to the time that has passed.
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If you are not satisfied
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We hope to resolve your concerns, but if you remain unhappy, you can obtain further support from:
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The Parliamentary Health Ombudsman (Complaints regarding NHS treatments)
Tel: 0345 015 4033
Web: Parliamentary and Health Service Ombudsman (PHSO)
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Dental Complaints Service (Complaints regarding Private treatments)
Tel: 020 8253 0800
Web: Dental Complaints Service
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The Care Quality Commission (Concerns about the practice)
Tel: 0300 616161
Web: Complain about a service or provider
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General Dental Council (Concerns about a Dental Professional)
Tel: 020 7167 6000
Web: Concerns about dental professionals
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Support is also available for concerns relating to financial matters. Please speak to a member of staff for further details.
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Contact Details:
Bathampton Dental Practice
29 Holcombe Lane
Bathampton Bath,
BA2 6UL
Tel 01225 485303
